About the Art Museum

Marketing and Event Coordinator Employment Opportunity at the Art Museum of Greater Lafayette (AMGL)

Our Mission: To celebrate the power of art to inspire, instruct, challenge, and build community through collections, exhibitions, events, educational, and cultural programs.

The Marketing and Event Coordinator (MEC) is responsible for all logistics involved with events and the marketing and promotions of the Art Museum of Greater Lafayette, including its associated groups and classes (this includes the AMGL Foundation and Art League). This position contributes to the development of outstanding and unforgettable events and innovative brand communication strategies while ensuring all activities stay within budget. The MEC assists the Executive Director in the preparation of external sponsor partnerships to support plans, content, and creative channels that build the AMGL brand. The MEC must observe board-established museum policies, procedures, ethics, and professional practices.

Responsibilities include (but are not limited to):

Event Coordination:

• Planning, organizing, and managing special events, including venue coordination, menu/catering, entertainment, vendor relations, A/V needs, decorations, contracts, and logistics - ensuring favorable terms and cost efficiencies, input of event responses and payments, and all other event logistics.

• Planning and managing the annual Heart of Art fundraising event, including auction item procurement, online auction operation, ticket sales, item photography and displays, vendor direction, sponsorship appeals, volunteer engagement, and event setup/teardown.

• Developing, administering, and evaluating member tours to other cities/events/museums (including special events for leadership donors)

• Engaging volunteers to help with programs and events

• Recruiting, booking, and contracting speakers and performers as needed

• Facilitating outside group use and rental of meeting or event space

• Helping to create new experiences focused on engaging new audiences

• Assisting the Executive Director in the preparation of sponsorship proposals and gift solicitations

• Developing and executing standard event operating procedures

• Evaluating and monitoring event performance on an ongoing basis by analyzing key metrics and assisting in creating comprehensive reports

Marketing Coordination:

• Developing print material content design for AMGL exhibitions, events, and classes (brochures, mailers, flyers, posts, etc.).

• Maintaining and updating websites.

• Developing and sending newsletters, emails (including database management), and social media campaigns.

• Producing live promotions, recordings, and photography of events for social media and marketing use.

• Contributing to digital content and marketing initiatives, including Google and Facebook Ads, website, YouTube, and more.

• Creating commercial copy for advertising campaigns, press releases, and sponsorship appeals.

• Evaluating and monitoring campaign and event performance by analyzing key metrics and assisting in creating comprehensive reports.

• Identifying and proposing internal/external ideas and initiatives to help promote general awareness of the company brand.

• Preparing and/or auditing documents and reports, including meeting recaps, marketing calendar, expense and comp reports, accounting, billing, and invoicing.

• Working with the Membership Coordinator to help enhance member experience.

Qualifications:

• Bachelor's degree in a related field or equivalent experience.

• 1-3 years of experience in event management, hospitality, marketing, public relations, brand management, or any related.

• Demonstrated presentational, written, and verbal communication skills.

• Well-organized with a keen eye for detail.

• Prior successful execution of event planning.

• Ability to manage multiple priorities with a deep understanding of design principles and marketing channels.

• Expert knowledge of all social networking platforms.

• Advanced knowledge of Google Ads, Facebook Ads, Constant Contact.

• Strong Adobe Creative Suite proficiency (with an emphasis on Photoshop, Illustrator, and InDesign).

• Microsoft Office proficiency.

• Experience developing an overall marketing plan with print, digital, and social media content.

This is a full-time (exempt), salaried position (40+ hours per week) that will frequently include evening and weekend availability as required to fulfill responsibilities and for related museum activities. 16 days of PTO, health care, and Simple IRA matching retirement benefits offered. Ability to perform occasional light lifting, operate computers, printers, and telephones, and general mobility throughout the building required. 

If you are passionate about working in a non-profit museum environment and thrive in a creative and collaborative atmosphere, we invite you to apply for the Marketing and Events Coordinator position at the Art Museum of Greater Lafayette. To apply, please submit your resume and a cover letter detailing your relevant experience to: executivedirector@artlafayette.org

Salary Range: yearly salary of $42,640 - $47,840 ($20.50 - $23.00) commensurate with the candidate’s experience

Additional Information:

The Art Museum of Greater Lafayette (AMGL) is a not-for-profit organization that has been privately funded since its founding in 1909. Located in Lafayette, Indiana, it's thought-provoking exhibitions and dynamic programs enrich the lives of families throughout the region.

AMGL is accredited by the American Alliance of Museums (AAM), a distinction achieved by less than 5% of all museums in the United States. AMGL's permanent art collection began in 1911, contains over 1,400 objects, and remains its most valuable asset.

AMGL employs 4 full-time and 2 part-time staff and operates in a 12,000-square-foot building with five galleries and a museum gift shop. The museum hosted 15,000+ visitors in 2023.

AMGL has a Foundation, founded in 1982, that provides financial support and assistance to the Museum. Current assets total 2 million dollars.

The Art League, founded in 1965, supports educational and fundraising activities, exhibitions, and acquisitions, and provides student and teacher scholarships and programs for AMGL. The Art League is governed by its own board of directors and manages its budget and endowments.

The Art Museum of Greater Lafayette is an Equal Opportunity Employer. In addition, we aspire to make the AMGL community and our environment – staff, audiences, artists, programs, and exhibitions – reflective of the diversity of our community and to capture the spirit of access, inclusion, and equity in all we do.